Careers & Auditions

Title: Campaign Director
Department: Music Center Campaign
Reports To: President and CEO
Classification: Full-Time; Salary/Exempt
Location: Sarasota, FL
Supervises: None

General Overview:

The Campaign Director is responsible for overseeing the development, implementation, and management of the Sarasota Orchestra’s comprehensive campaign. The Campaign Director will also play a key role in principal and major gift solicitations toward the campaign, endowment and operating funds in collaboration with the Donor Engagement team.

This overall institutional fundraising effort, in partnership with the Board, senior management, donor engagement team, and consultants, will support the creation of a new music center and expansion of the Orchestra’s endowment to provide financial support to maintain and expand programs, achieve operational stability and firmly establish a broad-based center that will enhance the region’s cultural, educational, economic and social vibrancy.

Responsibilities

Major Gift Solicitation & Stewardship

• Secure principal and major gifts in partnership with CEO, VP of Advancement & Strategic Initiatives and other key staff to achieve campaign and operating goals.
• Establish solicitation priorities, manage prospect lists, oversee prospect research, and develop cultivation plans and solicitation strategies for major gift prospects.
• As a member of the Major Gifts team, participate in cultivation and stewardship of major prospects for the campaign.
• Oversee refinement and implementation of campaign policies and documents including but not limited to the following: campaign gift acceptance and crediting policies, development and execution of gift agreements, and management of inventory of naming opportunities.
• Prepare and support staff, board members and volunteers for campaign solicitations.
• Achieve agreed upon institutional metrics and personal solicitation goals.

Campaign Administration

• Working with fundraising consultants, serve as the point person for development of the campaign operating plan in partnership with Senior Management, Donor Engagement team, and Board /key Board committees.
• Guide the work of the staff Campaign Team and interface with the volunteer Campaign Committee.
• Implement and manage major capital campaign that supports construction, growth related expenses, and endowment expansion.
• Work collaboratively with the Donor Engagement Team to ensure alignment of capital campaign efforts with all Donor Engagement spheres.
• Work with senior management and marketing to develop capital campaign print and electronic collateral material and coordinate campaign communications materials.
• Evaluate and prepare recommendations for staffing the campaign team.
• Establish and manage campaign committees and volunteer leadership.
• Provide strategic counsel and administrative support for campaign volunteer leaders.
• Manage the capital campaign fundraising budget in concert with the CEO, CFO, and VP of Advancement and Strategic Initiatives.
• Implement programs and activities to raise public interest in music center project
• Collaborate with campaign communications team, consultants and VP of Advancement and Strategic Initiatives on all donor communications related to campaign activities and promotions.
• Work with campaign committees and senior staff to create content and talking points for newsletters and media.
• Ensure data related to prospects and donors is recorded and tracked in Tessitura.
• Manage campaign recordkeeping, evaluate progress against goals, prepare periodic reports on fundraising and present to Campaign Committee, Board of Directors, and senior management.
• Through collaboration with Donor Engagement Team, ensure donor acknowledgement, stewardship and public recognition, as appropriate and in alignment with campaign gift policies.
• Perform other relevant duties and projects as assigned.

Professional and Personal Qualifications

• Bachelor’s degree.
• 10 plus years of Development experience in major and/or principal gifts.
• Proven track record of success, with specific experience in capital campaigns, principal and major gift solicitations, and the tracking/monitoring of pledges.
• Proven success at securing campaign support.
• Knowledge of local, statewide, and national philanthropic communities.
• Knowledge of planned giving, with continuous learning of best practices and updates in the field
• Experience in managing capital campaign budgets.
• Excellent interpersonal, analytical and organizational skills, capable of working effectively with Board members, staff, volunteers, consultants and donors/prospects.
• Energetic, self-motivated, professional, flexible and adaptable with a sense of humor, able to multi-task and work independently in a hands-on environment.
• An excellent team player with an attitude of service and ability to motivate others.
• Ability to maintain a flexible work schedule, including evenings and weekends as required.
• Excellent organizational skills.
• Excellent interpersonal and written communication skills.
• Strong Microsoft Office, and development software experience (Tessitura a plus).

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, and use hands to finger, handle or feel. The worker is required to have visual acuity to perform an activity such as preparing and analyzing data and figures, and viewing a computer terminal. This position requires the ability to occasionally lift and/or move up to 20 pounds.

Working Conditions

The job operates in a professional environment including office and performance hall settings. The environment is generally moderate in temperature and noise level.

If you are interested in this opportunity with Sarasota Orchestra, please apply via e-mail with a cover letter and resume to HR@SarasotaOrchestra.org or call 941-487-2704 with any questions you may have. Thank you!

We are an Equal Opportunity Employer.

Job Title: Social Media and Public Relations Associate
Department: Marketing
Reports To: Director of Marketing Operations
Classification: Full time; Non-Exempt/Hourly
Supervises: None
Location: Sarasota, FL  

GENERAL SUMMARY

Active in facilitating Sarasota Orchestra’s connection to the community through three main roles: overseeing social media for Sarasota Orchestra and its programs; sending out press releases and coordinating press engagements; coordinating community outreach activities at events and concerts. Also serves as support for other department staff and for cross training and back-up. 

RESPONSIBILITIES

Social Media:

• Coordinates, creates, and implements marketing content for social media. Coordinate with Development, Education, and SMF for cross-departmental needs.
• Coordinate social media engagement, tracking feedback from the platforms.
• Edit video clips for social media and website postings.   
• Participate in marketing team analytics meetings to develop, implement, and analyze marketing strategies across digital platforms.
• Implement boosting campaigns on posts under the direction of Director of Marketing Operations.

Press and Media Engagement:

• Write and distribute press releases about concerts, programs, institutional initiatives, and events.
• Coordinate interviews and on-air engagements with all media for official Orchestra spokespeople and outside guest artists and conductors.
• Post orchestra events on online calendars 
• Maintain database of media contacts, and historical tracking of media coverage
• Coordinate library of images and other assets for internal and external use.
• Maintain archives of department collateral and other relevant materials.

Community Relations:

• Coordinate the Orchestra's presence at public engagement events; attend and represent Orchestra, including Farmers Market and other “SO On the Road” opportunities.

Other duties:

• Provide support and cross training for other department staff as assigned by Director of Marketing Operations.
• Perform other relevant duties and additional projects as assigned. Duties and responsibilities described herein are not a comprehensive list, and additional job tasks may be assigned from time to time as necessitated by the Marketing department and business needs.

QUALIFICATIONS

• Bachelor’s degree in communications, digital marketing, arts management, music performance or related field.
• Experience with classical music at a college level strongly preferred.
• 1+ years professional experience or relevant internships in marketing coordination with social media experience.
• Experience with public relations and community engagement a plus
• Flexibility to work outside of conventional office hours at concerts and special events.
• Strong planning, coordination and writing skills.  
• Ability to work well in a team-oriented culture and detail oriented required.
• Valid Driver’s License

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, bend, kneel, use hands t finger, handle or feel, and reach above the head with hands and arms.  The employee is required to have visual acuity to perform an activity such as preparing marketing work and data, visual inspection of material and files, and viewing a computer terminal.  This position requires the ability to occasionally lift and/or move up to 15 – 20 pounds. 

Working Conditions:

The job operates in a professional environment including office and performance hall settings.  The environment is generally moderate in temperature and noise level.  At times, the employee may be outside and be subject to environmental conditions including heat and humidity.

If you are interested in this opportunity with Sarasota Orchestra, please e-mail a cover letter and resume to HR@sarasotaorchestra.org or call 941-487-2704 with any questions you may have.  Thank you!

We are an Equal Opportunity Employer.

Job Title: Accounts Payable Associate
Department: Administration/Finance
Reports To: Controller
Classification: Full-time, Hourly/Non-Exempt
Supervises: None- N/A
Location: Sarasota, FL

General Summary:

Responsible for processing accounts payable, tax filing, property rental records, and balance sheet analysis for selected accounts.

Responsibilities:

Accounts Payable:

• Process all invoices for payment — verify coding and approvals, print checks and A/P reports, maintain A/P files.
• Handle vendor inquiries and invoice research.
• Provide accounting support to other departments – provide reports, answer coding questions.
• Reconcile Petty Cash.
• Coordinate Business Office support of Sarasota Orchestra Friends.
• Reconcile selected association bank accounts monthly.

Additional Accounting / Finance department duties (on-the-job training to be provided):

• Prepare monthly balance sheet analyses for selected accounts.
• Prepare and distribute monthly departmental financial reports.
• Prepare monthly Business Office reports as assigned.
• Prepare monthly sales tax filings.
• Assist with annual audit preparation.
• Copier & Postage Meter — maintain supplies, problem solving, tracking, cost, and prepare monthly allocation entries.
• Reconcile and record Deferred Revenue.

Other / Additional Miscellaneous:

• Provide check-in support for Sarasota Music Festival, Summer Music Camp, and fundraising events, as needed.
• Cover Receptionist /Front Desk position, temporarily as needed.
• Perform other relevant duties and additional projects as assigned. Duties and responsibilities described herein are not a comprehensive list, and additional job tasks may be assigned from time to time as necessitated by the Finance department and business needs.

Qualifications:

• High School Diploma or equivalent; Associate’s Degree in Accounting or Business preferred.
• 1-2 years Accounts Payable experience desired.
• Must be proficient in MS Office: Word, Excel, Outlook.
• Basic understanding of accounting practices and software.
• Blackbaud Financial Edge software experience a plus.
• Ability to work well in a team environment; team player.
• Ability to maintain positive, professional relationships with musicians, staff and volunteers.
• Self-motivated, accurate, detail oriented and deadline driven.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, bend, reach, and use hands to finger, handle or feel. Repetitive motion is required while using a computer. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures and viewing a computer terminal. This position requires the ability to occasionally lift and/or move up to 20 pounds.

Working Conditions:

The job operates in a professional environment including office and performance hall settings. The environment is generally moderate in temperature and noise level.

We are an Equal Opportunity Employer.

If interested in this opportunity, please apply here or e-mail a cover letter and resume to HR@SarasotaOrchestra.org!

General Overview:

Assist in the setup and teardown of Sarasota Orchestra and Youth Orchestra events, Sarasota Music Festival, Summer Music Camp, Friedman Symphony Center rentals, and other functions as needed.

Responsibilities:

• Execute set ups for Sarasota Orchestra and Youth Orchestra services in all performance venues, and for rentals at the Friedman Symphony Center
• Load/Unload orchestra equipment truck for transport to other venues
• Assist Facilities Manager in all aspects of building operations/maintenance
• Act as a stagehand for Sarasota Orchestra and Youth Orchestra services when needed
• Properly operate lighting systems in the Friedman Symphony Center
• Maintain positive relationships with orchestra musicians, conductors, staff, Youth Orchestra parents, students, volunteers, and co-workers
• Perform other relevant duties and additional projects as assigned. Duties and responsibilities described herein are not a comprehensive list, and additional job tasks may be assigned from time to time as necessitated by the Artistic operations department and business needs.
• Weekly hours offered for this position: ranging from 14 – 20 hours.

Qualifications:

• High School Diploma or equivalent
• Strong communication skills
• Ability to work well in a team environment
• Attention to detail and accuracy
• Ability to work under supervision and independently
• Ability to work long hours during season
• Ability to work flexible hours, including evenings and weekends
• Ability to lift up to 65 lbs.
• Experience with orchestra production/operations a plus

We are an Equal Opportunity Employer.

Please e-mail a cover letter and resume to HR@SarasotaOrchestra.org.

Job title: Ticket Agent (Part-Time)
Department: Box Office
Reports To: Box Office Manager
Supervises: None – N/A

General Overview:

Responsible for selling performance tickets and providing excellent customer service.

Responsibilities:

• Work within computerized ticketing system to sell tickets via phone, in person and at off-site venue performances; enter accurate customer data
• Maintain familiarity with various Sarasota Orchestra concerts, donor and volunteer events and the website, while providing helpful information to assist patrons
• Balance own daily sales
• Assist in transport of box office supplies to off-site performances
• Perform other relevant duties and additional projects as assigned. Duties and responsibilities described herein are not a comprehensive list, and additional job tasks may be assigned from time to time as necessitated by the Box Office department and business needs.

Qualifications:

• High School Diploma or equivalent
• Proficiency in using a computer terminal and related basic office computer programs required. Previous work in a database or customer relations software a plus, but not required.
• Highly customer focused; professional demeanor
• Ability to communicate programs and policies to customers
• Ability to accurately handle money and customer information
• Ability to follow directions and learn computerized ticketing system
• Flexibility to work outside of conventional office hours as needed, including nights and weekends
• Strong organizational skills and attention to detail
• Ability to work well in a team environment
• Ability to work at and commute to all off-site locations
• Ability to transport mobile box office equipment and supplies
• Previous sales/customer service experience preferred
• Knowledge of Classical Music a plus

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk, hear, stand or sit on a high stool for long periods of time, climb stairs, bend, reach, grasp, and use hands to finger, handle or feel. The worker is required to have visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer terminal and visual inspection of tickets. This position requires the ability to occasionally lift and/or move up to 25 pounds.

Working Conditions:

The job operates in a professional environment including office and performance hall settings. The environment is generally moderate in temperature and noise level. Part-time hours may vary weekly, but an average of approximately 10 hours weekly is expected generally for this part-time position.

We are an Equal Opportunity Employer.

Please e-mail a cover letter and resume to HR@SarasotaOrchestra.org.

Job Title: Food and Beverage Server (Part-time)
Department: Facilities
Reports to: Facility Manager & Catering and Event Coordinator
Supervises: None – N/A

General Overview:

Set-up and execute various orchestra sponsored functions, rental events and concert concessions related to Food and Beverage, while meeting or exceeding Sarasota Orchestra’s standards of event and guest service.

Responsibilities:

• Assist with food and beverage service at Orchestra events
• Maintain cleanliness in work area, and food and beverage closet
• Perform inventories on foodstuffs periodically throughout the year
• Work within the rules and regulations of the Sarasota Orchestra bar license
• Perform other relevant duties and additional projects as assigned. Duties and responsibilities described herein are not a comprehensive list, and additional job tasks may be assigned from time to time as necessitated by the Facilities department and business needs.

Qualifications:

• High School Diploma or equivalent
• Prior experience in food/beverage/catering industry required
• Creativity with buffet/room set-up/decorations
• Ability to work well in a team environment
• Excellent customer service and verbal communication skills required
• Work hours required weekly vary based on orchestra events. Flexibility with day, evening or weekend shifts is required.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, bend, crouch, stoop, push, pull, lift, climb, balance, grasp, use hands to finger, handle or feel, and reach with hands and arms. Standing and being mobile around the facility for extended periods of time is required. This position requires the ability to frequently lift and/or move up to 50 pounds.

Working Conditions:

The job operates in a professional office building environment. The environment is generally moderate in temperature and noise level. The worker is subject to both inside and outside environmental conditions.

We are an Equal Opportunity Employer.

Please e-mail a cover letter and resume to HR@SarasotaOrchestra.org.